How to Request Bulk Cashew Nuts, Almonds and Walnut Kernels from an Agricultural Supplierx`
| 15 Oct 2026
International buyers sourcing agricultural products from India often encounter two shipping terms when requesting quotations: FOB (Free on Board) and CIF (Cost, Insurance and Freight).
These international trade terms help determine who arranges transportation, who pays certain shipping costs and when the risk of cargo loss or damage transfers from seller to buyer.
For importers purchasing whole spices, cereals, pulses, oilseeds and other agricultural commodities, understanding FOB and CIF is important when comparing supplier quotations and planning shipment arrangements.
Both terms are defined under Incoterms® 2020, published by the International Chamber of Commerce (ICC). However, an important distinction is that the party paying for freight is not necessarily the party carrying the risk throughout transportation.
This guide explains how FOB and CIF work, their main differences and what agricultural importers should confirm before requesting an export quotation.
FOB stands for Free on Board. Under FOB Incoterms 2020, the seller delivers the goods on board the vessel nominated by the buyer at the agreed port of shipment.
The seller is responsible for fulfilling its delivery obligations up to that point, including applicable export clearance obligations.
Once the goods are on board the vessel, the risk of loss or damage transfers to the buyer.
The buyer normally arranges and pays for the main international freight and is responsible for subsequent transportation arrangements.
FOB can be relevant for agricultural importers who already work with freight forwarders or shipping companies and prefer to control their main shipping arrangements.
For example, a buyer importing bulk whole spices from India may request an FOB quotation and arrange ocean freight through its nominated logistics provider.
The quotation should identify the exact port of shipment and specify FOB [Named Port of Shipment], Incoterms® 2020.
CIF stands for Cost, Insurance and Freight.
Under CIF Incoterms 2020, the seller delivers the goods on board the vessel at the port of shipment and contracts for freight transportation to the agreed destination port.
The seller also obtains the cargo insurance required by the CIF rule.
An important point for buyers is that the seller's responsibility for paying freight does not mean the seller carries the transportation risk until the goods reach the destination.
Under CIF, the risk generally transfers to the buyer when the goods are on board the vessel at the shipment port.
The seller is required to obtain minimum cargo insurance coverage under the default CIF rules, unless broader coverage is specifically agreed.
CIF may suit agricultural importers who prefer the exporter to arrange the main sea freight and required insurance rather than arranging those services independently.
| Comparison | FOB | CIF |
|---|---|---|
| Full form | Free on Board | Cost, Insurance and Freight |
| Main freight arranged by | Buyer | Seller |
| Main freight paid by | Buyer | Seller |
| Marine cargo insurance | Buyer's responsibility to consider; not required by FOB | Seller must obtain required minimum cover |
| Risk transfers | When goods are on board at shipment port | When goods are on board at shipment port |
| Named port in term | Port of shipment | Port of destination |
| Suitable buyer preference | Control over freight arrangements | Seller-arranged freight and insurance |
Both FOB and CIF apply to sea and inland waterway transport. They are not automatically suitable for every containerised or multimodal shipment.
One of the most common misunderstandings in agricultural trade is assuming that CIF means the seller is responsible for cargo risk until the destination port.
Under both FOB and CIF, risk generally transfers once the goods are on board the vessel at the shipment port.
The main difference is who arranges and pays for the freight and insurance.
For example, when agricultural commodities are sold CIF, the exporter pays for the contracted ocean freight and required cargo insurance, but the buyer normally bears the transit risk after on-board delivery.
This is why buyers should understand the insurance coverage rather than assuming a CIF quotation provides complete protection against every form of cargo loss or damage.
Accurate port identification is essential when requesting FOB or CIF agricultural export quotations.
An FOB quotation should identify the named port of shipment, while a CIF quotation should identify the named destination port.
Buyers should also confirm cargo handling responsibilities, shipment schedules, freight inclusions and destination charges.
For example, terminal handling, import clearance, customs duties and local transportation may require separate arrangements.
The ICC recommends identifying the named place or port precisely because uncertainty about the delivery point can create disagreements regarding responsibilities and risk.
Freight costs can vary depending on shipment volume, cargo characteristics, shipping route, freight market conditions and transportation requirements.
Agricultural commodities also have different handling considerations.
Dry products such as whole spices, cereals and pulses may require protection against moisture and contamination.
Fresh fruits and vegetables may need additional consideration of transit duration, temperature management and specialised logistics arrangements.
When comparing FOB and CIF quotations, buyers should evaluate the total expected landed cost rather than comparing supplier prices alone.
Under CIF, buyers should also check the insurance policy, insured value, exclusions and claim procedures.
FOB may be appropriate when a buyer wants to nominate the vessel, arrange ocean freight and manage the main transportation contract.
CIF may be appropriate when the buyer prefers the seller to arrange sea freight and the required minimum cargo insurance.
However, buyers shipping containerised agricultural products should also consider alternatives such as FCA, CPT or CIP.
The ICC advises that FOB and CIF are often unsuitable where goods are handed to a carrier at a container terminal before vessel loading. FCA, CPT or CIP may better reflect those shipment arrangements.
The appropriate Incoterm should be selected according to the actual movement of goods, not simply because a particular term is commonly used.
Before requesting a quotation from an Indian agricultural exporter, buyers should prepare the following information:
Product requirements: Commodity name, variety, grade, quality specifications and quantity.
Shipping details: Destination, proposed Incoterm, named port and expected shipment schedule.
Packaging and inspection: Packing format, quality checks, laboratory testing and required documents.
Freight and insurance: Transportation responsibilities, insurance coverage and potential additional charges.
Payment conditions: Preferred payment method, such as LC or TT, subject to mutual agreement.
A complete Request for Quotation (RFQ) helps suppliers understand the requirements and prepare more relevant commercial proposals.
Padmashree Exim, established in 2025, is an India-based supplier and exporter specialising in organic spices and whole-grade agricultural commodities.
The company coordinates export logistics through logistics partners and freight forwarders.
Padmashree Exim states that FOB, CIF and other mutually agreed shipping terms may be discussed according to buyer requirements.
International importers can submit their product specifications, order quantity, packaging preferences, destination and preferred shipping terms when requesting a quotation.
Final shipping, freight, insurance and payment arrangements are subject to feasibility and mutual commercial agreement.
Under FOB, the buyer generally arranges and pays for the main ocean freight. Under CIF, the seller arranges and pays for freight and the required insurance to the named destination port. Under both terms, cargo risk generally transfers when the goods are on board the vessel at the shipment port.
Neither term is universally better. FOB may suit buyers who prefer to arrange freight independently, while CIF may suit buyers who want the exporter to arrange the main sea freight and required insurance. The choice depends on the shipment and commercial requirements.
No. Under CIF Incoterms 2020, the seller pays for the main freight and required insurance to the named destination port, but risk generally transfers when the goods are placed on board the vessel at the shipment port.
Under CIF, the seller must obtain cargo insurance meeting the required minimum coverage. Under FOB, neither party is obliged by that Incoterm to insure the cargo, so buyers should arrange suitable protection based on their exposure and commercial agreement.
They can appear in containerised trade contracts, but the ICC recommends considering FCA, CPT or CIP where goods are handed over at a container terminal before being loaded on a vessel. These terms may better match actual delivery and risk-transfer arrangements.
Buyers should confirm the named destination port, freight inclusions, cargo insurance coverage, shipment conditions, relevant documentation and charges that remain payable by the importer.
Padmashree Exim states that FOB, CIF and other mutually agreed Incoterms may be discussed with buyers. The availability and conditions of a particular shipping arrangement must be confirmed for the product, destination and transaction.
